{"id":354624,"date":"2025-01-24T21:08:49","date_gmt":"2025-01-24T21:08:49","guid":{"rendered":"https:\/\/cnr.ncsu.edu\/internalresources\/?page_id=354624"},"modified":"2026-02-18T00:57:31","modified_gmt":"2026-02-18T00:57:31","slug":"purchasing-and-service-agreements","status":"publish","type":"page","link":"https:\/\/cnr.ncsu.edu\/internalresources\/fer-resources-information\/purchasing-and-service-agreements\/","title":{"rendered":"Procurement"},"content":{"rendered":"\n\n\n\n\n<h2 class=\"wp-block-heading\"><strong>MarketPlace<\/strong><\/h2>\n\n\n\n<ul class=\"wp-block-list\">\n<li><a href=\"https:\/\/procurement.ofa.ncsu.edu\/marketplace\/\">MarketPlace<\/a> is an e-procurement tool that automates the full procurement to payment process and is the NCSU preferred method for making purchases. <strong>Whenever possible, MarketPlace should be used for purchases<\/strong>.<\/li>\n\n\n\n<li>Ordering through the MarketPlace guarantees you are receiving the best NCSU negotiated rates, provides free shipping for most supplies, and automatically bills to project IDs.&nbsp;<\/li>\n\n\n\n<li>To order through MarketPlace, contact <a href=\"https:\/\/cnr.ncsu.edu\/directory\/sydna-willis\/\">Sydna Willis<\/a> with information about your intended order. If you\u2019re part of a group with a designated administrator, <a href=\"https:\/\/docs.google.com\/document\/d\/1_WbMTNmfdopAoMNMophyAKsUK6kk4csZmHMLKV8ZfuQ\/edit?tab=t.0#bookmark=id.3mnkwo3r0adq\" data-type=\"link\" data-id=\"https:\/\/docs.google.com\/document\/d\/1_WbMTNmfdopAoMNMophyAKsUK6kk4csZmHMLKV8ZfuQ\/edit?tab=t.0#bookmark=id.3mnkwo3r0adq\">use that contact<\/a> instead.\u00a0<\/li>\n<\/ul>\n\n\n\n<h2 class=\"wp-block-heading\"><strong><strong>NCSU Procurement Card (PCard)<\/strong><\/strong><\/h2>\n\n\n\n<ul class=\"wp-block-list\">\n<li>The Procurement Card (PCard) is a Visa corporate liability credit card used by approved employees for legitimate NC State University business purchases <strong>under $5000<\/strong>.<\/li>\n\n\n\n<li><a href=\"https:\/\/docs.google.com\/document\/d\/1LxVHX3k7qSTtmHOSqnfvb6s-WcXQ6F9NuG6RvhezgoU\/edit?tab=t.0#heading=h.oshkl9b7t464\">Apply for a PCard<\/a> using the request form in the PCard Center within MyPackPortal.&nbsp;\n<ul class=\"wp-block-list\">\n<li>As a part of the request process, the PCard Administrator will enroll you in a required course in Reporter: <em>PCard Training for Cardholders<\/em>. You will be notified via email upon enrollment, and this course must be completed in order for your PCard application to be accepted.<\/li>\n\n\n\n<li><a href=\"https:\/\/docs.google.com\/document\/d\/1LxVHX3k7qSTtmHOSqnfvb6s-WcXQ6F9NuG6RvhezgoU\/edit?tab=t.0#heading=h.oshkl9b7t464\">Apply for a PCard<\/a> using the request form in the PCard Center within MyPackPortal.&nbsp;<br>As a part of the request process, the PCard Administrator will enroll you in a required course in Reporter: <em>PCard Training for Cardholders<\/em>. You will be notified via email upon enrollment, and this course must be completed in order for your PCard application to be accepted.<\/li>\n\n\n\n<li>Students and Temporary Employees are not eligible.<\/li>\n\n\n\n<li>If the request is accepted, you will be assigned a PCard Reconciler. You will be responsible for sending your receipts to your reconciler based on the <a href=\"https:\/\/procurement.ofa.ncsu.edu\/pcard-billing-cycle-calendar\/\">PCard Billing Cycle<\/a>. If you\u2019re unsure who your reconciler is, contact <a href=\"https:\/\/cnr.ncsu.edu\/directory\/mhhicks\/\">Mary Hicks<\/a>.<\/li>\n<\/ul>\n<\/li>\n<\/ul>\n\n\n\n<h3 class=\"wp-block-heading\"><strong>Most Important PCard Rules<\/strong><\/h3>\n\n\n\n<ul class=\"wp-block-list\">\n<li>When sending receipts to reconcilers, please include the following information annotated on each receipt:<\/li>\n\n\n\n<li>CPS\/CPC number &#8211; (these are the identification numbers associated with each charge [CPS] or refund [CPC], and they can be found within the PCard Center in MyPack Portal)<\/li>\n\n\n\n<li>Travel Authorization number (if travel)&nbsp;<\/li>\n\n\n\n<li>Business purpose (includes what and who, and the receipt should highlight when and where),<\/li>\n\n\n\n<li>If purchase is on a Grant<strong>:<\/strong>\n<ul class=\"wp-block-list\">\n<li>Primary Investigator (PI) Name&nbsp;<\/li>\n\n\n\n<li>CNR Grant Manager email approval attached<\/li>\n\n\n\n<li>PI email approval attached&nbsp;<\/li>\n<\/ul>\n<\/li>\n<\/ul>\n\n\n\n<h3 class=\"wp-block-heading\">PCard Billing Address<\/h3>\n\n\n\n<p class=\"wp-block-paragraph\">NC State University<br>2721 Sullivan Drive<br>Campus Box 7212<br>Raleigh, NC 27695<br>919-515-8097<\/p>\n\n\n\n<h3 class=\"wp-block-heading\">PCard Resources<\/h3>\n\n\n\n<ul class=\"wp-block-list\">\n<li>FER PCard Documentation Checklist &#8211; FER Protocols for PCard receipt documentation&nbsp;<\/li>\n\n\n\n<li>NCSU Card Services &#8211; cardservices_purchasing@ncsu.ed<\/li>\n\n\n\n<li><a href=\"https:\/\/procurement.ofa.ncsu.edu\/pcard-billing-cycle-calendar\/\">PCard Billing Cycle Calendar<\/a><\/li>\n\n\n\n<li><a href=\"https:\/\/docs.google.com\/document\/d\/1LxVHX3k7qSTtmHOSqnfvb6s-WcXQ6F9NuG6RvhezgoU\/edit?usp=sharing\">PCard Manual for Cardholders<\/a>&nbsp;<\/li>\n\n\n\n<li><a href=\"https:\/\/docs.google.com\/document\/d\/1BFruZrxOObXID8pndFx5X-kdt-DLD-aIxT_wWbnAb6o\/edit?usp=sharing\">PCard Manual for Reconilers<\/a>&nbsp;<\/li>\n\n\n\n<li><a href=\"https:\/\/ncsu.hosted.panopto.com\/Panopto\/Pages\/Viewer.aspx?pid=b21138e7-6a8e-469b-8551-b07a001b39ef\">PCard Tutorial Video Playlist<\/a><\/li>\n\n\n\n<li><a href=\"https:\/\/finance-kb.ofa.ncsu.edu\/article-categories\/pcard\/\">Finance Division Knowledge Base<\/a> &#8211; PCard Question &amp; Answer&nbsp;<\/li>\n<\/ul>\n\n\n\n<h2 class=\"wp-block-heading\"><strong>Non-MarketPlace Requisitions<\/strong><\/h2>\n\n\n\n<ul class=\"wp-block-list\">\n<li>All purchases above $5,000 require that a requisition be submitted. Non-MarketPlace Requisitions are for goods or services above $5,000 that cannot be purchased from a MarketPlace supplier.<\/li>\n\n\n\n<li>Contact <a href=\"https:\/\/cnr.ncsu.edu\/directory\/mhhicks\/\">Mary Hicks<\/a> with the information about your intended purchase as listed below. If you\u2019re part of a group with a designated administrator, <a href=\"https:\/\/cnr.ncsu.edu\/internalresources\/fer-resources-information\/fer-department-contact-information\/#:~:text=515%2D2991.-,General%20Contacts,-Undergraduate%20Programs\">use that contact<\/a> instead.&nbsp;\n<ul class=\"wp-block-list\">\n<li>Detailed description of goods and services being ordered.<\/li>\n\n\n\n<li>Specifications that will be used for the bid process or justification memo requesting waiver of the competitive bidding process.<\/li>\n\n\n\n<li>Copy of the supplier&#8217;s quote and contact information (phone and email).<\/li>\n\n\n\n<li>The administrative contact will initiate a requisition in MyPack Portal and then NCSU Procurement Services will send a Purchase Order (PO) to the selected supplier<\/li>\n<\/ul>\n<\/li>\n<\/ul>\n\n\n\n<h2 class=\"wp-block-heading\">Contracts and <strong>Service Agreements<\/strong><\/h2>\n\n\n\n<p class=\"wp-block-paragraph\">The appropriate <a href=\"https:\/\/procurement.ofa.ncsu.edu\/convenience-contracts-and-university-specific-agreements\/standard-university-agreements\/\">Standard University Agreements<\/a> should be completed and sent to <a href=\"https:\/\/cnr.ncsu.edu\/directory\/mhhicks\/\">Mary Hicks<\/a> or <a href=\"https:\/\/docs.google.com\/document\/d\/1_WbMTNmfdopAoMNMophyAKsUK6kk4csZmHMLKV8ZfuQ\/edit?tab=t.0#bookmark=id.3mnkwo3r0adq\" data-type=\"link\" data-id=\"https:\/\/docs.google.com\/document\/d\/1_WbMTNmfdopAoMNMophyAKsUK6kk4csZmHMLKV8ZfuQ\/edit?tab=t.0#bookmark=id.3mnkwo3r0adq\">your subunit administrative contact<\/a> (if applicable). The agreement will then be submitted through the <a href=\"https:\/\/esmsolutions.agiloft.com\/gui2\/samlssologin.jsp?project=NC+State&amp;console=0&amp;state=main&amp;gui=enduser&amp;euiurl=\/eui2template\/main.php\">Procurement Contracts portal<\/a>.\u00a0<\/p>\n\n\n\n<p class=\"wp-block-paragraph\"><\/p>\n","protected":false},"excerpt":{"rendered":"<p>MarketPlace NCSU Procurement Card (PCard) Most Important PCard Rules PCard Billing Address NC State University2721 Sullivan DriveCampus Box 7212Raleigh, NC 27695919-515-8097 PCard Resources Non-MarketPlace Requisitions Contracts and Service Agreements The appropriate Standard University Agreements should be completed and sent to Mary Hicks or your subunit administrative contact (if applicable). The agreement will then be submitted&hellip;<\/p>\n","protected":false},"author":53,"featured_media":0,"parent":354619,"menu_order":0,"comment_status":"closed","ping_status":"closed","template":"","meta":{"_acf_changed":false,"source":"","ncst_custom_author":"","ncst_show_custom_author":false,"ncst_dynamicHeaderBlockName":"ncst\/default-header","ncst_dynamicHeaderData":"{}","ncst_content_audit_freq":"","ncst_content_audit_date":"","ncst_content_audit_display":false,"ncst_backToTopFlag":"","footnotes":""},"class_list":["post-354624","page","type-page","status-publish","hentry"],"acf":[],"_links":{"self":[{"href":"https:\/\/cnr.ncsu.edu\/internalresources\/wp-json\/wp\/v2\/pages\/354624","targetHints":{"allow":["GET"]}}],"collection":[{"href":"https:\/\/cnr.ncsu.edu\/internalresources\/wp-json\/wp\/v2\/pages"}],"about":[{"href":"https:\/\/cnr.ncsu.edu\/internalresources\/wp-json\/wp\/v2\/types\/page"}],"author":[{"embeddable":true,"href":"https:\/\/cnr.ncsu.edu\/internalresources\/wp-json\/wp\/v2\/users\/53"}],"replies":[{"embeddable":true,"href":"https:\/\/cnr.ncsu.edu\/internalresources\/wp-json\/wp\/v2\/comments?post=354624"}],"version-history":[{"count":6,"href":"https:\/\/cnr.ncsu.edu\/internalresources\/wp-json\/wp\/v2\/pages\/354624\/revisions"}],"predecessor-version":[{"id":355598,"href":"https:\/\/cnr.ncsu.edu\/internalresources\/wp-json\/wp\/v2\/pages\/354624\/revisions\/355598"}],"up":[{"embeddable":true,"href":"https:\/\/cnr.ncsu.edu\/internalresources\/wp-json\/wp\/v2\/pages\/354619"}],"wp:attachment":[{"href":"https:\/\/cnr.ncsu.edu\/internalresources\/wp-json\/wp\/v2\/media?parent=354624"}],"curies":[{"name":"wp","href":"https:\/\/api.w.org\/{rel}","templated":true}]}}