{"id":354624,"date":"2025-01-24T21:08:49","date_gmt":"2025-01-24T21:08:49","guid":{"rendered":"https:\/\/cnr.ncsu.edu\/internalresources\/?page_id=354624"},"modified":"2026-02-18T00:57:31","modified_gmt":"2026-02-18T00:57:31","slug":"purchasing-and-service-agreements","status":"publish","type":"page","link":"https:\/\/cnr.ncsu.edu\/internalresources\/fer-resources-information\/purchasing-and-service-agreements\/","title":{"rendered":"Procurement"},"content":{"rendered":"\n\n\n\n\n<h2 class=\"wp-block-heading\"><strong>MarketPlace<\/strong><\/h2>\n\n\n\n<ul class=\"wp-block-list\">\n<li><a href=\"https:\/\/procurement.ofa.ncsu.edu\/marketplace\/\">MarketPlace<\/a> is an e-procurement tool that automates the full procurement to payment process and is the NCSU preferred method for making purchases. <strong>Whenever possible, MarketPlace should be used for purchases<\/strong>.<\/li>\n\n\n\n<li>Ordering through the MarketPlace guarantees you are receiving the best NCSU negotiated rates, provides free shipping for most supplies, and automatically bills to project IDs.&nbsp;<\/li>\n\n\n\n<li>To order through MarketPlace, contact <a href=\"https:\/\/cnr.ncsu.edu\/directory\/sydna-willis\/\">Sydna Willis<\/a> with information about your intended order. If you\u2019re part of a group with a designated administrator, <a href=\"https:\/\/docs.google.com\/document\/d\/1_WbMTNmfdopAoMNMophyAKsUK6kk4csZmHMLKV8ZfuQ\/edit?tab=t.0#bookmark=id.3mnkwo3r0adq\" data-type=\"link\" data-id=\"https:\/\/docs.google.com\/document\/d\/1_WbMTNmfdopAoMNMophyAKsUK6kk4csZmHMLKV8ZfuQ\/edit?tab=t.0#bookmark=id.3mnkwo3r0adq\">use that contact<\/a> instead.\u00a0<\/li>\n<\/ul>\n\n\n\n<h2 class=\"wp-block-heading\"><strong><strong>NCSU Procurement Card (PCard)<\/strong><\/strong><\/h2>\n\n\n\n<ul class=\"wp-block-list\">\n<li>The Procurement Card (PCard) is a Visa corporate liability credit card used by approved employees for legitimate NC State University business purchases <strong>under $5000<\/strong>.<\/li>\n\n\n\n<li><a href=\"https:\/\/docs.google.com\/document\/d\/1LxVHX3k7qSTtmHOSqnfvb6s-WcXQ6F9NuG6RvhezgoU\/edit?tab=t.0#heading=h.oshkl9b7t464\">Apply for a PCard<\/a> using the request form in the PCard Center within MyPackPortal.&nbsp;\n<ul class=\"wp-block-list\">\n<li>As a part of the request process, the PCard Administrator will enroll you in a required course in Reporter: <em>PCard Training for Cardholders<\/em>. You will be notified via email upon enrollment, and this course must be completed in order for your PCard application to be accepted.<\/li>\n\n\n\n<li><a href=\"https:\/\/docs.google.com\/document\/d\/1LxVHX3k7qSTtmHOSqnfvb6s-WcXQ6F9NuG6RvhezgoU\/edit?tab=t.0#heading=h.oshkl9b7t464\">Apply for a PCard<\/a> using the request form in the PCard Center within MyPackPortal.&nbsp;<br>As a part of the request process, the PCard Administrator will enroll you in a required course in Reporter: <em>PCard Training for Cardholders<\/em>. You will be notified via email upon enrollment, and this course must be completed in order for your PCard application to be accepted.<\/li>\n\n\n\n<li>Students and Temporary Employees are not eligible.<\/li>\n\n\n\n<li>If the request is accepted, you will be assigned a PCard Reconciler. You will be responsible for sending your receipts to your reconciler based on the <a href=\"https:\/\/procurement.ofa.ncsu.edu\/pcard-billing-cycle-calendar\/\">PCard Billing Cycle<\/a>. If you\u2019re unsure who your reconciler is, contact <a href=\"https:\/\/cnr.ncsu.edu\/directory\/mhhicks\/\">Mary Hicks<\/a>.<\/li>\n<\/ul>\n<\/li>\n<\/ul>\n\n\n\n<h3 class=\"wp-block-heading\"><strong>Most Important PCard Rules<\/strong><\/h3>\n\n\n\n<ul class=\"wp-block-list\">\n<li>When sending receipts to reconcilers, please include the following information annotated on each receipt:<\/li>\n\n\n\n<li>CPS\/CPC number &#8211; (these are the identification numbers associated with each charge [CPS] or refund [CPC], and they can be found within the PCard Center in MyPack Portal)<\/li>\n\n\n\n<li>Travel Authorization number (if travel)&nbsp;<\/li>\n\n\n\n<li>Business purpose (includes what and who, and the receipt should highlight when and where),<\/li>\n\n\n\n<li>If purchase is on a Grant<strong>:<\/strong>\n<ul class=\"wp-block-list\">\n<li>Primary Investigator (PI) Name&nbsp;<\/li>\n\n\n\n<li>CNR Grant Manager email approval attached<\/li>\n\n\n\n<li>PI email approval attached&nbsp;<\/li>\n<\/ul>\n<\/li>\n<\/ul>\n\n\n\n<h3 class=\"wp-block-heading\">PCard Billing Address<\/h3>\n\n\n\n<p>NC State University<br>2721 Sullivan Drive<br>Campus Box 7212<br>Raleigh, NC 27695<br>919-515-8097<\/p>\n\n\n\n<h3 class=\"wp-block-heading\">PCard Resources<\/h3>\n\n\n\n<ul class=\"wp-block-list\">\n<li>FER PCard Documentation Checklist &#8211; FER Protocols for PCard receipt documentation&nbsp;<\/li>\n\n\n\n<li>NCSU Card Services &#8211; cardservices_purchasing@ncsu.ed<\/li>\n\n\n\n<li><a href=\"https:\/\/procurement.ofa.ncsu.edu\/pcard-billing-cycle-calendar\/\">PCard Billing Cycle Calendar<\/a><\/li>\n\n\n\n<li><a href=\"https:\/\/docs.google.com\/document\/d\/1LxVHX3k7qSTtmHOSqnfvb6s-WcXQ6F9NuG6RvhezgoU\/edit?usp=sharing\">PCard Manual for Cardholders<\/a>&nbsp;<\/li>\n\n\n\n<li><a href=\"https:\/\/docs.google.com\/document\/d\/1BFruZrxOObXID8pndFx5X-kdt-DLD-aIxT_wWbnAb6o\/edit?usp=sharing\">PCard Manual for Reconilers<\/a>&nbsp;<\/li>\n\n\n\n<li><a href=\"https:\/\/ncsu.hosted.panopto.com\/Panopto\/Pages\/Viewer.aspx?pid=b21138e7-6a8e-469b-8551-b07a001b39ef\">PCard Tutorial Video Playlist<\/a><\/li>\n\n\n\n<li><a href=\"https:\/\/finance-kb.ofa.ncsu.edu\/article-categories\/pcard\/\">Finance Division Knowledge Base<\/a> &#8211; PCard Question &amp; Answer&nbsp;<\/li>\n<\/ul>\n\n\n\n<h2 class=\"wp-block-heading\"><strong>Non-MarketPlace Requisitions<\/strong><\/h2>\n\n\n\n<ul class=\"wp-block-list\">\n<li>All purchases above $5,000 require that a requisition be submitted. Non-MarketPlace Requisitions are for goods or services above $5,000 that cannot be purchased from a MarketPlace supplier.<\/li>\n\n\n\n<li>Contact <a href=\"https:\/\/cnr.ncsu.edu\/directory\/mhhicks\/\">Mary Hicks<\/a> with the information about your intended purchase as listed below. If you\u2019re part of a group with a designated administrator, <a href=\"https:\/\/cnr.ncsu.edu\/internalresources\/fer-resources-information\/fer-department-contact-information\/#:~:text=515%2D2991.-,General%20Contacts,-Undergraduate%20Programs\">use that contact<\/a> instead.&nbsp;\n<ul class=\"wp-block-list\">\n<li>Detailed description of goods and services being ordered.<\/li>\n\n\n\n<li>Specifications that will be used for the bid process or justification memo requesting waiver of the competitive bidding process.<\/li>\n\n\n\n<li>Copy of the supplier&#8217;s quote and contact information (phone and email).<\/li>\n\n\n\n<li>The administrative contact will initiate a requisition in MyPack Portal and then NCSU Procurement Services will send a Purchase Order (PO) to the selected supplier<\/li>\n<\/ul>\n<\/li>\n<\/ul>\n\n\n\n<h2 class=\"wp-block-heading\">Contracts and <strong>Service Agreements<\/strong><\/h2>\n\n\n\n<p>The appropriate <a href=\"https:\/\/procurement.ofa.ncsu.edu\/convenience-contracts-and-university-specific-agreements\/standard-university-agreements\/\">Standard University Agreements<\/a> should be completed and sent to <a href=\"https:\/\/cnr.ncsu.edu\/directory\/mhhicks\/\">Mary Hicks<\/a> or <a href=\"https:\/\/docs.google.com\/document\/d\/1_WbMTNmfdopAoMNMophyAKsUK6kk4csZmHMLKV8ZfuQ\/edit?tab=t.0#bookmark=id.3mnkwo3r0adq\" data-type=\"link\" data-id=\"https:\/\/docs.google.com\/document\/d\/1_WbMTNmfdopAoMNMophyAKsUK6kk4csZmHMLKV8ZfuQ\/edit?tab=t.0#bookmark=id.3mnkwo3r0adq\">your subunit administrative contact<\/a> (if applicable). The agreement will then be submitted through the <a href=\"https:\/\/esmsolutions.agiloft.com\/gui2\/samlssologin.jsp?project=NC+State&amp;console=0&amp;state=main&amp;gui=enduser&amp;euiurl=\/eui2template\/main.php\">Procurement Contracts portal<\/a>.\u00a0<\/p>\n\n\n\n<p><\/p>\n","protected":false},"excerpt":{"rendered":"<p>MarketPlace NCSU Procurement Card (PCard) Most Important PCard Rules PCard Billing Address NC State University2721 Sullivan DriveCampus Box 7212Raleigh, NC 27695919-515-8097 PCard Resources Non-MarketPlace Requisitions Contracts and Service Agreements The&hellip;<\/p>\n","protected":false},"author":53,"featured_media":0,"parent":354619,"menu_order":0,"comment_status":"closed","ping_status":"closed","template":"","meta":{"_acf_changed":false,"source":"","ncst_custom_author":"","ncst_show_custom_author":false,"ncst_dynamicHeaderBlockName":"ncst\/default-header","ncst_dynamicHeaderData":"{}","ncst_content_audit_freq":"","ncst_content_audit_date":"","ncst_content_audit_display":false,"ncst_backToTopFlag":"","footnotes":""},"class_list":["post-354624","page","type-page","status-publish","hentry"],"acf":[],"_links":{"self":[{"href":"https:\/\/cnr.ncsu.edu\/internalresources\/wp-json\/wp\/v2\/pages\/354624","targetHints":{"allow":["GET"]}}],"collection":[{"href":"https:\/\/cnr.ncsu.edu\/internalresources\/wp-json\/wp\/v2\/pages"}],"about":[{"href":"https:\/\/cnr.ncsu.edu\/internalresources\/wp-json\/wp\/v2\/types\/page"}],"author":[{"embeddable":true,"href":"https:\/\/cnr.ncsu.edu\/internalresources\/wp-json\/wp\/v2\/users\/53"}],"replies":[{"embeddable":true,"href":"https:\/\/cnr.ncsu.edu\/internalresources\/wp-json\/wp\/v2\/comments?post=354624"}],"version-history":[{"count":6,"href":"https:\/\/cnr.ncsu.edu\/internalresources\/wp-json\/wp\/v2\/pages\/354624\/revisions"}],"predecessor-version":[{"id":355598,"href":"https:\/\/cnr.ncsu.edu\/internalresources\/wp-json\/wp\/v2\/pages\/354624\/revisions\/355598"}],"up":[{"embeddable":true,"href":"https:\/\/cnr.ncsu.edu\/internalresources\/wp-json\/wp\/v2\/pages\/354619"}],"wp:attachment":[{"href":"https:\/\/cnr.ncsu.edu\/internalresources\/wp-json\/wp\/v2\/media?parent=354624"}],"curies":[{"name":"wp","href":"https:\/\/api.w.org\/{rel}","templated":true}]}}