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Administrative Assistant

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Administrative Assistant
Hire Strategies

Responsible for performing assigned administrative tasks in an efficient manner by performing all or a combination of the following duties.

Duties and Responsibilities include the following:

1.    Operates standard office equipment efficiently such as copier, typewriter, computer, calculator, multi-line telephone, fax machine, and postage meter.*

2.    Performs various administrative duties such as MS Word, MS Excel, data entry, typing, photocopying, and faxing.*

3.    Responsible for receiving shipments from vendors, pulling purchase orders and verifying merchandise, and receiving into ACS system.*

4.    Enters daily material withdrawal sheets into ACS system.*

5.    Provides clients with reports and pictures of outgoing repair jobs.*

6.    Downloads pictures from shop cameras and attaches to a job in the ACS system.*

7.    Enter jobs into the ACS system.*

8.    Maintains active job report.*

9.    Responsible for billing and prints invoices as needed.*

10.  Maintains a surplus motors sheet.*

11.  Tracks motor repair sales.

12.  Completes EASA warranty forms and communicates with the vendor for approval. Communicates corrective action for the warranty to the shop and/or purchasing. Bills  the vendor for the warranty work if needed.*

13.  Generates picking tickets and prints delivery tickets.*

14.  Provides admin support to FSG (including but not limited to material charges, orders, job entry, billing, scheduling, quoting, purchases, etc.).*

15.  Schedules route drives and arranges to ship for rush motors and special deliveries.*

16.  Provides customer service including inquiries, estimates, and quotes.*

17.  Provides assistance to the purchasing department when necessary.*

18.  Follows up on quotes and estimates.*

19.  Tracks company vehicles for inspections and service.*

20.  Provides backup assistance to other Administrative Assistants to ensure adequate phone and administrative support coverage.*

21. Maintains Company Bulletin Board*

22. Performs assigned filing duties accurately, including creating and maintaining filing systems; filing and retrieving records, and purging files regularly.*

23. Must wear personal protective equipment while in the shop.

24. Performs other related duties as assigned.

1. Thoroughness: Ensuring that work and information are complete and accurate; following up with others to ensure that agreements and commitments have been fulfilled.
2. Diagnostic Information Gathering: Identifying the information needed to clarify a situation, seeking that information from appropriate sources, and using skillful questions to draw out the information.
3. Communication: Exchanging information with others in a timely and appropriate fashion.
4. Team Playing: Working cooperatively and successfully with others on a team, whether one’s own work team or other departments in the company.
5. Initiative: Taking action to support Motor Shop’s objectives based on one’s own sense of what needs to be done or what needs to be changed.
$15-20 hourly Depending on Experience
Job Type
Full Time Entry Level
Raleigh, North Carolina United States
Posted on
Expires on
Desired Start Date
Not provided
How to Apply