To assist the facilities manager in his/her multiple roles. The facilities assistant may work closely with the additional department managers as requested to perform specific duties for designated periods of time as assigned.

Essential Job Responsibilities:

• Perform maintenance functions in the building consisting of basic electrical, plumbing and painting requirements


• Perform monthly safety checks of all fire extinguishers and equipment to include the elevators and defibrillators when necessary


• Perform weekly operational checks of the fire suppression equipment, backup generator and monthly load test of the generator


• Movement and set up of tables and chairs for various functions/events including the set up and operation of audio-visual equipment


• Provide occasional backup support for receptionist, mail clerk & print shop clerk


• Inventory management and procurement of cleaning supplies, bulbs, tools, drinks and paper products


• Help maintain a clean and safe work environment for staff by sweeping, mopping, cleaning up spills and keeping the outside of the building presentable and clear of trash


• Must have a valid driver’s license, routine access to an automobile and the physical ability to drive an automobile; ability to pick up supplies at local vendors and deliver documents as requested


• Move trash and recycle bins from the street to the trash room each morning


• Water, weed and maintain the outside plants, shrubs and beds

Non Essential Job Responsibilities:

• General upkeep of appliances/equipment and the building structure


• Filing and clerical assistance


• Other tasks as assigned

Accountability and Authority

The facilities assistant reports to and is directly supervised by the facilities manager and in the absence of the facilities manager, the director of human resources.

Desired education, experience, abilities and skills:

• High school diploma


• Ability to work with and learn how to operate hand and power tools


• Strong organizational skills, attention to detail and able to work with minimal supervision


• Excellent verbal and written communication skills