Purchasing and Service Agreements
MarketPlace
MarketPlace is an e-procurement tool that automates the full procurement to payment process and is the NCSU preferred method for making purchases. Whenever possible, MarketPlace should be used for purchases. Ordering through the MarketPlace guarantees you are receiving the best NCSU negotiated rates, provides free shipping for most supplies, and automatically bills to project IDs.
To order through MarketPlace, contact Sydna Willis with information about your intended order. If you’re part of a group with a designated administrator, use that contact instead.
NCSU Procurement Card (PCard)
The Procurement Card (PCard) is a Visa corporate liability credit card used by approved employees for legitimate NC State University business purchases under $5000.
Apply for a PCard using the request form in the PCard Center within MyPackPortal.
As a part of the request process, the PCard Administrator will enroll you in a required course in Reporter: PCard Training for Cardholders. You will be notified via email upon enrollment, and this course must be completed in order for your PCard application to be accepted.
Students and Temporary Employees are not eligible.
If the request is accepted, you will be assigned a PCard Reconciler. You will be responsible for sending your receipts to your reconciler based on the PCard Billing Cycle. If you’re unsure who your reconciler is, contact Mary Hicks.
Most Important Rules
Personal purchases are not allowed.
Do not allow others to use your PCard.
Ensure that NC sales tax is removed from all in-state purchases (read more).
Receipts must be itemized.
Food purchases must have prior approval via an AP107.
When sending receipts to reconcilers, please include the following information annotated on each receipt.
CPS/CPC number – (these are the identification numbers associated with each charge [CPS] or refund [CPC], and they can be found within the PCard Center in MyPack Portal)
Travel Authorization number (if travel)
Business purpose (includes what and who, and the receipt should highlight when and where),
If purchase is on a Grant:
Primary Investigator (PI) Name
CNR Grant Manager email approval attached
PI email approval attached
PCard Billing Address
NC State University
2721 Sullivan Drive
Campus Box 7212
Raleigh, NC 27695
919-515-8097
PCard Resources
FER PCard Documentation Checklist – FER Protocols for PCard receipt documentation
NCSU Card Services – cardservices_purchasing@ncsu.edu
PCard Billing Cycle Calendar
PCard Manual for Cardholders
PCard Manual for Reconilers
PCard Tutorial Video Playlist
Finance Division Knowledge Base – PCard Question & Answer
Non-MarketPlace Requisitions
All purchases above $5,000 require that a requisition be submitted. Non-MarketPlace Requisitions are for goods or services above $5,000 that cannot be purchased from a MarketPlace supplier.
Contact Mary Hicks with the information about your intended purchase as listed below. If you’re part of a group with a designated administrator, use that contact instead.
Detailed description of goods and services being ordered.
Specifications that will be used for the bid process or justification memo requesting waiver of the competitive bidding process.
Copy of the supplier’s quote and contact information (phone and email).
The administrative contact will initiate a requisition in MyPack Portal and then NCSU Procurement Services will send a Purchase Order (PO) to the selected supplier
Service Agreements
The appropriate Standard University Agreements should be completed and sent to Mary Hicks or your subunit administrative contact (if applicable). The agreement will then be submitted through the Procurement Contracts portal.